Individual Examination Adjustments

Individual Examination Adjustments can be made if you have a documented medical, physical or mental health condition and/or a learning dificulty.

Students in the libary

School regulations allow for individual examination adjustments (IEAs) to be made if you have a documented medical, physical or mental health condition and/or a learning disability such as dyslexia or dyspraxia. 

The purpose of IEAs is to provide an environment that gives all students an equal opportunity in exams. These adjustments are confidential and will not be listed on your transcript or degree certificate.

If you need details of where your exam will be taking place visit IEA and Late Entry Daily Arrangements.

How to apply for IEAs for long term conditions

IEAs for Long term conditions exist for the duration of your programme at LSE.

In order to apply for Long Term IEAs you will need to complete an IEA application form, in person, with an advisor from the Disability and Wellbeing Service. This is often done at the same time that your Inclusion Plan is put into place.

The Disability and Wellbeing Service will then arrange for this to be sent, along with the appropriate medical evidence, to the IEA Panel.

The recommendations on your IEA application form will be considered by the IEA Panel. You will receive an outcome email from the IEA panel once your application and evidence has been considered.

Once approved, agreed  IEAs will remain in place throughout the entirety of your programme at LSE.

If you believe that you are entitled to IEAs and have not yet completed an IEA application form or set up an Inclusion Plan, please contact the Disability and Wellbeing Service as soon as possible to make an appointment so that all evidence and your application can be completed prior to deadline.  

Some useful points to remember:

  • not all Inclusion Plans contain IEA recommendations, if you are unsure about the content of your Inclusion Plan the Disability and Wellbeing Service can provide you with a copy
  • not all IEA recommendations on Inclusion Plans are agreed by the panel; having an Inclusion Plan in place does not automatically lead to IEAs being put in place.
  • IEAs for long term conditions are for the duration of programme studies and will only need reviewing should your condition change.
  • should your condition alter you will need to apply under appeal (see Appealing an IEA Panel decision below).

Deadlines for applying for IEAs for long term conditions

In order for long term IEAs to be put in place your application must be completed and passed to the panel by the following dates:

  • For January 2018 exams - 

    17 November 2017

  • For Summer 2018 exams - 

    23 March 2018

Your application must be completed and passed to the panel by these dates. You should therefore ensure that you make your appointment with the Disability and Wellbeing Service in good time.

How to apply for IEAs for short term conditions

You can apply for short term IEAs if you experience a short term or unexpected medical condition just before or during the exam period, or have other exceptional circumstances that you feel would benefit from short term IEAs.

To apply you need to complete an application for short term IEAs. Staff in the Student Services Centre can provide you with advice and guidance on completing your application if needed. All applications for short term IEAs must be supported by up-to-date written evidence in English. The Disability and Wellbeing Service have produced a useful document that you can use to collect evidence you will need.

You should bring the form, with the evidence, Student Services Centrewho will arrange for the IEA panel to consider it. Forms without evidence will not be accepted – you must present both the form and evidence together.

Deadlines for applying for IEAs for short term conditions

The IEA Panel meets weekly during Lent Term and the Easter Vacation. During the exams season  they meet daily.

The panel aims to consider your application as quickly as possible but even if a decision is made before an exam you must remember, in the case of short term applications, that it may not be operationally possible to get the IEAs in place for that exam if the decision is close.

You should be aware that it can take some time to get IEAs in place so even if the panel grants you IEAs following a late application we may not be able to get them in place in time for your exam, please therefore aim to submit your form as soon as possible.

Who runs the IEA process?

The IEA process is run jointly by the  Exams and Course Choice Team and Disability and Wellbeing Service

All recommedations and applications for IEAs are considered by the IEA Panel. The aim of the panel is to ensure that all IEAs are fair both to the student involved but also all other students. The panel will check to make sure that all recommendations / applications are properly evidenced and appropriate to the condition.  

The panel consists of the following members;

  • Deputy Head of Student Services
  • Deputy Head of Student Wellbeing Service
  • Registration and Examinations Manager

If any of these members are not available they will nominate a deputy so that the panel always consists of three people. A member of the Exams and Course Choice Team team will act as secretary to the panel.

To maintain impartiality students must not contact members the panel directly unless responding to a panel member’s enquiry. The panel secretary will email IEA outcomes to students’ LSE email accounts.  If you have queries about the IEA process please contact the Exams team in the first instance on exams@lse.ac.uk

Appealing an IEA Panel decision

If, having received the outcome email from the IEA Panel, you believe your IEAs are not appropriate then you have the right to appeal.  

These are the grounds for the appeal process:

  • The IEAs do not make sufficient adjustments according to the documentation describing your condition. If you are appealing a decision relating to short-term application you must provide new evidence. If you are appealing a decision and you have an Inclusion Plan you may request an administrative check of the evidence held on your file by the Disability and Wellbeing Service.  If the check confirms that the IEA decision was appropriate, you may be asked to provide new evidence before your appeal is concluded.  If you have information that the Disability and Wellbeing Service has not previously seen, please attach this to your initial appeal; do not wait for the administrative check.
  • There was a procedural defect in the Panel’s decision making process.  
  • Your condition has changed/there is an additional condition which you wish to have considered/added within an existing IEA.

To appeal you must complete the Appeal Against an IEA Decision form. If you are basing your appeal on evidence then you must attach the evidence to the form, if this is new evidence you should also explain why this evidence was not submitted with the original application.

All appeals are considered by the IEA Appeal Panel. The panel consist of the following members;

  • Head of Student Services
  • Head of Student Wellbeing Service

If any of these members are not available, or if they were involved in the original panel decision, they will nominate a deputy.

The appeal panel will consider all of the information presented to it and decide whether the original decision was appropriate or if the IEAs should be changed. Please bear in mind that the appeal panel may decide to offer fewer adjustments than were offered initially.

When the panel has made its decision it will contact you by email and explain the decision.

To maintain impartiality students must not contact members of the appeal panel directly unless responding to a panel member’s enquiry.

If you have queries about the IEA Appeal process please contact the SSC Exams team in the first instance on exams@lse.ac.uk

Location of your exams

If IEAs have been agreed you will take your exam in a designated venue rather than a main exam room. We do this because we cannot put adjustments in place in the main exam rooms

The location of your exam will be shown on the Individual Exam Arrangement and Late Entrants list. This is published online, the evening before the exam and posted as ‘pink lists’ in the Student Services Centre and in the lobby of Clement House on the morning of your exam. Please ignore any rooms showing on your personal timetable in LSE for You.

Your IEAs will only be available in the exam room indicated on the above lists; you will not be able to take advantage of your individual adjustments in any other room.

IEAs are provided for many students and for a variety of reasons. As a result there will usually be several students in the same IEA room. Some of these students will have permission to take rest periods and/or leave the room at different times. As such you are expected to take rest breaks and leave rooms quietly so as to minimise any disruption to other candidates.

Types of individual examination adjustments

The fact sheets below provide some more detail on how some common adjustments work. If you have been granted adjustments then we recommend that you read the factsheet prior to your exams.

If you require a factsheet in an alternative format then please contact  either the Disabilty and Wellbeing Service or the Exams and Course Choice team who will be happy to assist.

The list above is by no means exhaustive and the panel may offer you different adjustments. If you have any queries about the adjustments that you have been offered please email exams@lse.ac.uk.

Will my exam board be made aware of my IEAs?

IEAs are intended to remove inequality at the point you take the exam, so Boards of Examiners are not made aware of approved IEAs for any individual candidate.

If you feel that your IEAs were insufficient, e.g. as the result of an acute episode of a chronic condition, you should inform the Board by submitting proof of Exceptional Circumstances.

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