The Ethics (Grants and Donations) Panel shall comprise until 31St August 2019 the following terms of reference and membership:
Remit and status of the Panel
1.1 The remit of the Ethics (Grants and Donations) Panel is to decide whether the sources of funding coming in to the School via prospective grants or donations referred to it are ethically acceptable. Panel members are required to make informed decisions on each case balancing the risks and the benefits to the School. This relates to funder(s) and includes corporate funding in the form of sponsorship hereafter collectively referred to as ‘funds’ or ‘funding’, and the sources as ‘funders’. Grants and Donations are each treated on an individual donation/grant basis.
1.2 In accordance with the Procedures for the Ethical Screening of Grants and Donations referrals will be made to the Panel, via the Ethics Manager, by the Director of LSE Advancement, the Director of the Research Division, or their named alternates. It is possible that matters may need to be referred to the Panel that are on the periphery of grants and donations- this will need to be decided by the School Secretary in consultation with the Chairs of the Panel. Where doubts remain following due diligence work by LSE Advancement, referrals will be made to the Panel, via the Ethics Manager, by the Director of LSE Advancement, the Director of the Research Division, or their named alternates.
1.3 If the Panel cannot reach a majority decision the case will be referred to the School Management Committee (SMC), which might consult the Ethics Committee or its Chair. Where SMC are unable to reach a decision, cases are referred to Council.
1.4 The Ethics (Grants and Donations) Panel does not of itself have responsibility for authorising signatures on grant and donation agreements. Those officers who sign such documents do so with the authority invested in them either by the Financial Regulations or by direct delegation from the Council.
1.5 The Panel is accountable to the School Management Committee (SMC). The Panel should review and approve the grants and donations review procedures annually.
Meetings of the Panel
2.2 At least one meeting of the Panel will be arranged in advance for each term. Whilst it is preferable for members to meet, teleconference facilities will be made available for those who cannot attend meetings on campus. Members should indicate in advance whether they will be joining the meeting. The Panel will not meet less than once per term, unless there is no business to be transacted.
2.3 The quorum for meetings is six members, including at least one of the co-chairs.
2.4 Majority decision is required for approval.
2.5 Members will be asked to declare any conflict of interest with the cases to be considered by the Panel, including any part they may have had in discussing a case with LSE Advancement and relevant others. If there are insufficient members who have no conflict of interest, the Co-Chairs of the Panel shall co-opt a member or members, of whom one or more may be external to the School provided that they can bring to the Panel relevant experience of ethical and corporate social responsibility issues or area expertise. If both the Co–Chairs have a conflict of interest with a particular matter, the Chair or Co-Chair shall appoint a member of the Panel to Chair the meeting.
2.6 Members are appointed on three year terms. Terms are renewable with no deadlines.
2.7 Cases of under £5 million intended for review by the Ethics (Grants and Donations) Panel will first be reviewed by one of the Chair or Co-Chair and one other member of the panel as a second reviewer to approve, not approve, or refer on to the Panel. The Panel will review decisions made by the Chair since their previous meeting.
2.8 Minutes of all meetings of the Panel will be taken and, once the minutes have been approved by the Chair or Co-Chair, shall be sent to all members of the Ethics (Grants and Donations) Panel, all members of the School Management Committee, the Director of LSE Advancement, the Director of the Research Division, the Director of Risk and Compliance and the Gift Acceptance team in LSE Advancement.
2.9 The following will be invited to attend each meeting as observers, in order to respond to queries raised by members of the Panel, but shall not participate in the decision-making process:
(a) the Director of LSE Advancement or a nominated senior member of LSE Advancement; and
(b) the Director of the Research Division, or a nominated senior member of the Research Division, as appropriate to the Committee’s agenda: and
2.10 The Panel may at its discretion invite other individuals to attend meetings on a specific matter, to provide information or expert guidance.
2.11 The Panel will review, on a termly basis, the funding sources approved (or rejected) by the Director of LSE Advancement and the Director of the Research Division and the funding secured under their delegated authority.
2.12 After consideration of a draft at a meeting the Panel shall make an annual report to the School Management Committee summarising the issues considered by it and where appropriate, making recommendations for refinements or amendments to the process for approval.