Technology Procurement

Expenses policy as agreed with Finance and DTS Divisions – April 2020

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All equipment bought or reimbursed by the School remains the property of the School. Departments and Divisions should record items which have been purchased for home use. 

All equipment is provided to enable colleagues for business use; any private use must not be significant.  

Current Position

The last few weeks have been unprecedented and has had a profound impact on technology procurement. Now, there may be a need to procure equipment to support you working at home.   This note sets out the policy, guidance and recommendations for this. 

Proposal for procuring equipment

The following table sets out the current position for procuring equipment using LSE funds.

Proposal for procuring equipment
Item Preferred Procurement Method (s)Can I claim on Expenses Notes
Computers including tablets Through DTS only or purchased as a private item,  No Purchases that do not come through DTS would be a ‘Bring your own machine’ and would not be an asset of the school.   
Monitors Direct from suppliers Yes – would become an LSE asset Should be below £90 and ideally one of the preferred manufacturers
Headsets Direct from suppliers Yes – would become an LSE asset Must be below £30 and ideally one of the preferred manufacturers
WebCam Direct from suppliers Yes – would become an LSE asset Must be below £40 and ideally one of the preferred manufacturers
Printers Direct from suppliers No We do not want to have more printers on the estate for environmental reasons
Cables and connectors Direct from suppliers Yes – would become an LSE asset Must be below £60 
Consumables Direct from suppliers Yes Printer ink can be claimed on expenses if personal use is minimal.
Keyboards and Mice Direct from suppliers Yes – would become an LSE asset Ideally aim for wireless keyboard and mouse as that will only use one USB port for the needed dongle. 

 

The OneFinance procurement portal has been updated to reflect the current situation with Covid-19 and we have redesigned the procurement process to allow home delivery. 

Buying Choices

For those items where you can claim on expenses. 

Buying choices
ItemSuggested buying tips
Headsets

Look for echo cancelling but not noise cancelling. 

Aim for between £40 to £60

Wired headsets are often cheaper than wireless, but if you require a wireless headset this is a good option: Logitech H600 Wireless Headset

Manufacturers - Look for: Jabra, Logitech, Plantronics
WebCam

Manufacturers - Look for: Logitech. Simple plug and play.

You can buy for around £25.
Monitors A reasonable monitor will set you back about £70-£100. A HDMI connection is preferable.
Keyboards and Mice

Again Logitech – simple plug and play – should be no more that £25.

Cables Cables for computing equipment can be very expensive particularly Apple Equipment.  Please do shop around and if you need to speak the Tech Support teams in DTS.  


Budget Position & Guidance for buyers

Please See Finance Division Document