Staff requests for an invoice or Credit note

You can submit an invoice directly via OneFinance, for further information please see our user guide. 

Sales invoices are set to default to GBP currency only.  Any request to generate an invoice in a foreign currency will only be authorised where there is a contractual obligation. 

If you require a sales invoice to be generated in a foreign currency please complete the 'foreign currency invoices' section of the Request New Debtor Account form in Onefinance. If the debtor account already exists, please submit a request via our helpdesk you will need to include the contract/evidence to support your request. 

The Finance Division will transmit invoices direct to clients, however any items you may have attached to your sales invoice will not be transmitted automatically.

If your client requires supporting documentation you will need to issue this to them separately via email. 

Budget holders or staff with financial responsibility will be granted access to Credit note request in OneFinance for further information please see our user guide.

Please download and read the userguide prior to submitting your requests.

Income Management - New Debtor Accounts, Sales Invoices, Credit Notes and Refunds

Please ensure you are familiar with the VAT requirements when submitting your request, if you are unsure please check the guidance in the VAT toolkit

If you have any questions after you have read through the user guide and procedures document please contact us via the Finance Division Helpdesk

If you require 1-1 training please submit a request via the Finance Division Helpdesk

A member of the Customer Support Team will contact you and arrange a convenient time and date. 

1. The School's standard terms and conditions state that payment terms for all invoices require payment to be made within 30 days of invoice date. Exceptions to this must be agreed in advance with the Chief Financial Officer
2. LSE Staff should seek advice from the Tax Team or have used the online VAT Toolkit and kept a copy of the result for future audit purposes when determining VAT liability. You can email the tax team Financedivision.Vat@lse.ac.uk for further advice and information.
3. Prior to submitting an invoice request you should determine if a Purchase Order number is required.
4. Following the submission of your request, the invoice will follow the Schools standard debt chasing process. 
5. In the event of non-payment, the debt will be reviewed and may be passed to the School's external debt collection agency. All necessary action will be taken to recover this debt, including legal processes.
6. Credit notes will be processed within 5 business days in non-busy periods and 7 days in busy periods.
7. You will be advised via Onefinance If your invoice or credit note request is declined.
8. The Finance Division will accept no responsibility for inaccurate information provided on your data entry form.
9. The Finance Division have the right to reject an invoice or credit note requests if the data entry is incomplete or inaccurate.
10. If you have any complaints about the service, please contact us via the Finance Division Helpdesk outlining the reasons for your complaint.
11. All invoice and credit note requests are processed in accordance with the LSE Financial Regulations
12. ALL requests should be submitted via OneFinance, any request submitted outside of the Finance system will not be processed.
13. Invoices are as standard set to generate in GBP Sterling, if you require another currency you will need to submit a request to the Support team. Requests for updating currency on a debtor account will be only be authorised if there is a contractual reason. Evidence muts be supplied with your request.