Barclaycard is the School’s Purchasing Card scheme, available to staff members with regular business travel and procurement responsibilities. For more information, please see here.
Cardholders should abide by the:
Travel, Subsistence and Personal Expenses Policy and Procedures
School’s Financial Regulations
Procurement Policy and Procedures
Purchasing Card Policy and Procedures
Purchasing Cards should not be used where the School has an ongoing contract with a Preferred supplier (e.g. Diversity Travel; Office Depot). Please see How to obtain goods and services
Purchasing Cards should not be used for multiple purchases with one supplier where the cumulative amount may breach the £8,000 threshold for competitive tendering.
The cardholder should adhere to the transaction limits set . Purchases should not be split in order to circumvent the transaction limit set. Contact the Purchase Card Administrator to arrange temporary increase.
The Purchasing Card statement date is generally the 14th of every month.
Transactions appearing up to that date are required to be budget coded by the Cardholder and approved the Line Manager by the 24th of the Month.
2nd Level approval by either AP Compliance or Research Finance is required to be completed by the end of the month in time for the transactions to be posted to OneFinance.
Please use Finance Division enquiry form to submit your external expense claim query