Barclaycard is the School’s Purchasing Card scheme, available to staff members with regular business travel and procurement responsibilities. For more information, please see here.
Cardholders should abide by the:
Travel, Subsistence and Personal Expenses Policy and Procedures
School’s Financial Regulations
Procurement Policy and Procedures
Purchasing Card Policy and Procedures
Purchasing Cards should not be used where the School has an ongoing contract with a Preferred supplier (e.g. Diversity Travel; Office Depot). Please see How to obtain goods and services
Purchasing Cards should not be used for multiple purchases with one supplier where the cumulative amount may breach the £8,000 threshold for competitive tendering.
The cardholder should adhere to the transaction limits set . Purchases should not be split in order to circumvent the transaction limit set. Contact the Purchase Card Administrator to arrange temporary increase.
Purchasing card transactions are usually posted to OneFinance every day.
All transactions should be coded, a narrative added, receipts attached and necessary approval(s) granted within 30 days of the transaction date.
If transactions are not completed and approved on a regular basis, the card may be suspended until the acount is up to date.
Continuing late completion of coding may lead to the card being withdrawn.
The account limit for each card relates to expenditure within a calendar month.
New Amazon Business Account Q &A
I have been using my LSE email address for my personal purchases AND work purchasing (using the correct payment method accordingly), if I am being asked to join the School account I will lose my personal one, what should I do? If you login to your account, you can change your email associated with your personal account to a personal email address, this will move all of your purchasing history to that email, then you can create a new amazon account using your LSE email. Then use the link we provided which should upgrade your LSE account to Amazon Prime Business. Any problems, please get in touch.
I have already purchased amazon prime for business what do I do? The School have purchased an Unlimited license centrally, we are waiting on Amazon to provide us a form (Account authority) that will refund any other amazon prime for business payments directly to the card it was bought from.
Myself and my colleague used to use the same Amazon account, should we close it down? No, transfer/upgrade that account using the link provided, but as we have an unlimited license you can have your own accounts linked to your own LSE email addresses. If it was helpful to see what your colleague was buying and vice versa, get in touch with us to discuss further the options.
Can my administrators can use this single account or should they also create accounts? If your current methodology works for you, it is your responsibility as the card holder to be accountable for purchases made to the card. That said there are options:
Option 1 – They create their own accounts which are private to them.
Option 2 - We can link your accounts by creating a sub group.
Option 3 – You continue as you are.
Get in touch if required.
I have already setup an account, can I keep it? No. There are many Pcard holders in the School and setting up individual business accounts with separate Prime Memberships is not the solution we have chosen for Pcard holders and the wider School.
If you have paid for business prime, the subscription fee will be refunded. When doing so you can choose to transfer or delete your purchasing history.
If I purchase an item via the business account in error (i.e. it is for personal use) what do I do? It will work the same way as it does already, you will be asked to refund the School using your personal funds.