Barclaycard is the School’s Purchasing Card scheme, available to staff members with regular business travel and procurement responsibilities. For more information, please see here.
Cardholders should abide by the:
Travel, Subsistence and Personal Expenses Policy and Procedures
School’s Financial Regulations
Procurement Policy and Procedures
Purchasing Card Policy and Procedures
Purchasing Cards should not be used where the School has an ongoing contract with a Preferred supplier (e.g. Diversity Travel; Office Depot). Please see How to obtain goods and services
Purchasing Cards should not be used for multiple purchases with one supplier where the cumulative amount may breach the £8,000 threshold for competitive tendering.
The cardholder should adhere to the transaction limits set . Purchases should not be split in order to circumvent the transaction limit set. Contact the Purchase Card Administrator to arrange temporary increase.
Purchasing card transactions are usually posted to OneFinance every day.
All transactions should be coded, a narrative added, receipts attached and necessary approval(s) granted within 30 days of the transaction date.
If transactions are not completed and approved on a regular basis, the card may be suspended until the acount is up to date.
Continuing late completion of coding may lead to the card being withdrawn.
The account limit for each card relates to expenditure within a calendar month.