H: Space: Manage Your Quota

You are not permitted to store any of the following on your H: space:

• copies of software (except where approved by a tutor for use on an academic course)
• multiple identical copies of large files
• backup copies of personal PC hard disks
• large quantities of personal materials (strictly speaking, NO private material should be stored)

You should regularly check the contents of your H: space and keep only what is essential to your work, deleting all unnecessary files. Remember to check in your H: space folders and sub-folders, and be sure to regularly empty your recycle bin.

Treesize Pro is a user-friendly space manager that you can use to scan your H: space for large, old or temporary files, allowing you to delete them and stay within your quota.

If you exceed your allocation you lose write access to your H: space, and you will be unable to save new or edited files there. When you have deleted enough files to fall below your quota, your access rights will be restored.

In certain circumstances you may apply to have your H: space quota increased. 

Staff  that require an increase will need to contact the  IT Service Desk by email and provide a detailed explanation for the requested increase.

Research Postgraduates  can request an increase of their quota via email to your IT Service Desk. Please note that you will need to include a detailed explanation from your supervisor for the requested increase. Your request cannot be considered without detailed justification from them but this does not guarantee that the increase will be approved. 

Taught Students  can request an increase of their quota via email via the IT Help Desk. Please note that you will need to include a detailed explanation from your supervisor or your personal tutor for the requested increase. Your request cannot be considered without detailed justification from them but this does not guarantee that the increase will be approved. 

IMT backs up all H: space servers every night. If you accidentally delete a file, it can probably be restored from the backups if you act promptly - although this cannot be guaranteed.

You should go to the IT Help Desk (students) or IT Service Desk (staff) and provide the following information:

• your network username
• the name of the file to be recovered
• the date when it was last saved
• the reason for retrieval.

Even though the files on your H: space are backed up centrally, you are responsible for making your own backups and should keep copies of all important files on CDs, or USB memory sticks.  

IMT will perform periodic maintenance on your H: space. This can include removing cookies older than three months as well as temporary files that some applications may create on your behalf.

Sometimes you may wish to delete or copy more than one file at a time. To do this you need to select all of the files before you delete or copy the files.

To select a number of adjacent files:
1. In the list of files in the Windows Explorer window, click on the first file of the group you wish to select.

2. Hold down the SHIFT key and click on the last file in the group.  All the files between the first and last will also be selected.

To select a number of non-adjacent files:
1. Click on the first file that you wish to select.

2. Hold down the CTRL key and click on each of the other files that you wish to select in turn.

To permanently delete files:
Highlight the files that you wish to delete permanently. Hold down the SHIFT key and press the DELETE key at the same time.