Keeping your audience engaged while running hybrid technology can take some getting used to. But don’t worry - here are some useful tips to help you run hybrid meetings and help you get the most out of them!
Tips for running successful hybrid meetings
- Start the meeting with introductions and checking in with your colleagues
- Use breakouts and smaller thinking groups
- Use visual aids or interactive tools such as Polls on Zoom, or Miro to keep people engaged
- Remember to facilitate – bring in the quieter people and control the more talkative ones!
- Direct questions equally to in-room participants (with eye contact), and virtual (eye contact with camera)
- Keep to the agenda and be succinct, assign a timekeeper where necessary
- If you're in the room, talk to the camera as well as the other room participants
- Be aware of what your background says about you
- Try not to interrupt any speakers and give people enough time to speak
If you're participating in a hybrid meeting...
- If you're on campus – join the meeting in person if you can and bring your laptop
- Have your camera on where possible to engage with your colleagues
- Raise your electronic hand when wanting to speak
- If you don't have your laptop – say your name when speaking in the room
- Try to limit distractions like your email or smartphone during the meeting
- If joining virtually from your desk, use a headset and blur your background
- Ensure your screen name matches your actual name
- Do not have side conversations if attending the meeting in person
- If in the room, only use the room microphone if possible (i.e., not your laptop mic)