The documentation requirements vary depending upon the type of competition you are running.
|Type of competition||Documentation required|| |
|Single source (up to £7,999)
||Specification and Terms and Conditions of contract
|Invitation to Quote (£8,000 to £49,999)
||Invitation to Quote, Specification and Terms and Conditions of contract
|Invitation to Tender (over £50,000)
||Invitation to Tender, Tender Questionnaire, Specification and Terms and Conditions of contract
A Specification is a statement of what you need. For low-value goods purchases, your Specification will be very simple. For higher value services purchases, you will need to provide more detail. Please see the template specifications below.
Terms and conditions of contract
LSE’s preference is to always use our own contract terms, rather than the suppliers, as they provide far greater contractual protection. LSE has a suite of standard contract terms which should suit most requirements and should be sent to suppliers when you ask them to bid. Links are provided below, but if in doubt of which to use, please contact the Procurement Team for advice before issuing to suppliers.
Invitation to Quote (ITQ) and Invitation to Tender (ITT)
These are overarching documents which explain the procurement process to suppliers. LSE has a template ITQ document you can use for requesting quotes. Please see Template Invitation to Quote [Word].
The template ITT must be requested from Procurement.
This is an Excel spreadsheet which suppliers fill in to provide their pricing. The Procurement Team can provide example Pricing Schedules upon request.
Template specification for goods [Word]
Template specification for services [Word]
Standard terms and conditions (goods) [Word]
Standard terms and conditions (services) [Word]
Standard terms and conditions (consultancy) [Word]
Standard terms and conditions IMT (bespoke development agreement) [Word]
Standard terms and conditions IMT (software licence and maintenance agreement) [Word]