Aptos is the main financial system used by the School.
It is used to record and process all of the School’s:
- income and expenditure
- assets and liabilities
Examples of items recorded are customer and supplier invoices, issue of payments, income received and budgets.
Budgetholders access information via “Statements 5” reports.
Aptos is provided by BPlan-UK, who are based in Basingstoke, and is used by a number of other UK universities.
Access to Aptos 10
To obtain an Aptos user account, your line manager should:
send written authorisation to firstname.lastname@example.org
- your name
- network ID
- details of permissions required.
- if replacing an existing Aptos user then please state which Aptos user we should base the permissions of the new user on.
Remove access to Aptos 10
If an Aptos user’s role changes or they leave the School then their manager should inform email@example.com
Types of Aptos User
The majority of staff with financial responsibilities within the School, such as budget holders and controllers, do not access Aptos directly. To monitor their budgets these staff have access to Statements 5. For more information on the reports available to budget holders and how to gain access please visit the Statements 5 section above
Staff that need to process transactions into the financial system directly are given access to Aptos 10. These staff work in Finance Division, Research Divisions and Residences Division, or an area that raise their own sales invoices.
Installing Aptos on your computer
The Systems Accounting Team are not responsible for installations of Aptos.
For assistance please contact the IT Service Desk.
Aptos 10 training
Please contact the Systems Accounting Team at:
firstname.lastname@example.org, who can arrange training for