Health and Safety Training

The Health and Safety Team provide a variety of training, both online and face to face, to help you to understand your legal duties and those of the School.

eLearning Getting started

eLearning courses should take about 30 minutes to complete with an assessment which allows users to assess their knowledge.

For new users once you've accessed the module, please enter your LSE staff ID number (the one on your staff pass card) in the USER ID field. Then click ‘forgot my password’. You will receive a temporary password and link to the system by email. The first time you sign in you may be asked to enter a new password, please do not use your LSE password for this!  You will now have access to the home page which where all the eLearning courses are listed. 

If you have used Cardinus eLearning before to complete a workstation assessment, please log in with your LSE ID and your Cardinus password.


Guidance on good workstation set up

It is important that computer users should adopt good posture while seated at the screen in order to avoid aches, pains and more permanently disabling musculo-skeletal conditions.

The basic requirements are:

  • The chair should be capable of adjustment of the seat height, backrest and backrest tilt. The backrest should offer adequate lumbar support, which should be able to be adjusted to suit the individual user.
  • The seat height should be adjusted so that the user can sit with their shoulders in a relaxed position and their elbows at a 90-degree angle, with the forearms and upper arms at right angles while keying. Hands should just rest on the keyboard in a neutral position avoiding excessive flexion, extension or deviation of the wrists. The mouse should be positioned so that the user can operate it while keeping their elbow at a 90-degree angle. There should be space in front of the keyboard for the user to rest their hands in between keying. The screen should be positioned directly in front of the user and be at a height so that the user's line of vision is approximately five centimetres from the top of the screen.
  • The chair seat should have sufficient depth to accommodate the user without pressure on the backs of the thighs or knees. The angle of the seat should enable the user to sit with their hips raised slightly above their knees, so that their pelvis is rotated forward thereby helping the spine to maintain its natural 'S' shaped curve. The user's feet should be able to rest flat on the floor, or they should be provided with a footrest. There should be sufficient space on the work surface to accommodate any equipment or items the user may need to perform their job. There should be sufficient space under the desk or workstation for the user's legs to enable them to change position as required.
  • It is vital that computer users take regular breaks (ie four or five minutes every hour) from screen-based work, stretch and reposition in order to avoid excessive static loading of their muscles and tendons, which leads to fatigue and upper limb disorders. It is important to take breaks before fatigue sets in, otherwise there will be insufficient time to recover. Users should also take frequent mini breaks from viewing the screen by focusing on something different from the screen in order to avoid visual fatigue.

For more information see the Health and Safety Executive guidance Working with VDUs (PDF).

Eyesight tests for VDU users

The School has a duty to provide an eyesight test, or cost towards an eye test, for employees who habitually use display screen equipment as a significant part of their normal working hours.

The maximum amount of money that can be claimed for an eyesight test is £10.00. If corrective lenses/glasses are needed for VDU work then the School will meet £60 of the cost. Employees can claim for an eyesight test once every two years, or more frequently if recommended by their optician.

Users have the choice of using any Optical Express Opticians (the nearest being: 65-72 The Strand, London, WC2N 5LR, Tel: 020 7930 3167) or their own optician.

Procedure for using Optical Express opticians

You will need to come to the HR reception desk to ask for an Optical Express voucher, which will entitle you to a free eyesight test, the normal charge is £10 (you do not need to hand over any money or claim the money back at a later date, just show them your staff ID card and the voucher). If you require further information, please contact us on 6659.

If an eyesight test shows that you need corrective lenses for VDU use the School will pay £60 towards the price of purchase. This will be taken off the price of glasses at the time of purchase if purchased at Optical Express. Again there is no need to claim the money back at a later date.

Procedure for using other opticians

If you wish to claim reimbursement for the cost of an eyesight test or for corrective glasses/lenses purchased for VDU use please follow the instructions below:

  1. please get your optician to complete the top half of the eyesight test/lenses claim form (PDF), which states that:
  2. an eye examination and the appropriate VDU eyesight test has been carried out, (see footnote on form for further details).
  3. correction of sight when using a display screen, or middle distance glasses are necessary/not necessary (as appropriate).
  4. please complete the second half of the form stating the amount paid for the eyesight test and/or lenses.
  5. send the completed form together with the receipt for your sight test and/or lenses to Human Resources.

Please call 020 7955 6659 if you have any further queries regarding this procedure. 

Tips for working from home

Long hours spent using a laptop (or similar) are a significant cause of aches, pains and injuries, and working from home can lead to a sense of isolation. These can be avoided by following 5 simple tips for working from home (temporarily).