List owners should take note of the following responsibilities. These are also published in the Listserv Acceptable Use Policy.
List owners may decide on the focus or subject of their lists and may direct discussion.
List owners may make decisions on membership, some list configuration options and on appropriate postings for their list. They are expected to manage their lists fairly and for the benefit of the majority of list members, consulting with the list members or with Information Management and Technology if necessary.
Email addresses and details of subscribers must only be used for postings to lists to which they have subscribed. Subscribers who leave a list must have their email address and details deleted from that list. Subscriber email addresses and other details must not be used for any other purpose.
With lists of a sensitive nature, the owner must not modify the Review setting that determines who can see the list membership.
Membership of a list must be voluntary. List owners may not add a person to a list without that person's consent. New subscribers must be supplied with information about how to remove themselves from the list.
Lists should not be used for the posting of unsolicited, commercial or advertising material. Publicity of items of potential interest to list members, such as publications, training courses, websites, job vacancies, conferences etc. that can be of benefit to subscribers may permitted at the discretion of the list owner provided they are relevant to the subject of the list and are sent from a clearly identified and contactable source.
List owners should make sure they are familiar with the Guidelines on Etiquette published in Listserv User's Guide and on the Listserv web site.
Messages sent to lists may not contain information that breaks any law, such as (but not restricted to) those regarding copyright or defamation.
List owners are entitled to take action against any subscriber who engages in unreasonable behaviour. Actions include:
- contacting their hosting site, institution or service provider
- removing them from the list
- removing inappropriate messages from list archives
- making a public announcement to those affected
- referring the matter to Information Management and Technology
Information Management and Technology reserves the right to remove the allegedly offensive messages from our archives immediately and without consulting the originator of the message.