Iron Rule 3 | Adopt a Layered Approach

Protect your Data and Devices

This page contains info on how to protect your data and devices from a variety of threats.

Did you know...

If your computer is infected with malware, it could become a ‘zombie’ (botnet) that sends out spam, distributes malware to other victims, and/or launches anonymous attacks over the net?

Additionally, if your devices, including laptops, tablets and/or smart phones, are used to connect to LSE emails or the LSE remote desktop, then LSE data would be at risk if your device is compromised.    

The loss of School data could cause LSE reputational damage, lead to fines, and result in the cancellation of or failure to win research contracts. 

How to protect your data and devices

Passwords are the first line of defence to prevent unauthorised access to electronic resources (including PC, systems, network, files, etc).

Your LSE password is required to at least meet the following:

  • At least 8 characters long
  • Contain at least one upper case letter and at least one lower case letter
  • Contain at least one number or punctuation character
  • Avoid international (non ASCII) characters
  • Not be a dictionary word (in any language)
  • Be less than 12 months old

Keeping passwords strong and secure

See here for guidance on how to change your password and below for tips on keeping passwords strong and secure: 

Creating stronger passwords

While complex passwords can be difficult to remember, a good alternative is to create a passphrase:

  • Use initial letters of an easily remembered phrase: ‘The Red Fox Jumps over the Lazy Dog!’ becomes ‘TRFJotLD!’;
  • Or, you can use a list of names (familiar to you) to make a long passphrase consisting of more than 20 characters.

Multi-Factor Authentication

Multi- factor authentication (MFA) is the practice of having an additional layer of technical controls before you can access the service or account, or asking you to reconfirm access if it has been from a new or unfamiliar device.   

Many email or cloud storage services now provide the option of multi-factor verification – make sure to use them.   

Over the next academic year (2019/20), LSE will be introducing MFA for both students and staff. If you'd like to be an early adopter, you can request the service here: 


Password management tools

Although an understandable habit, using the same passwords across multiple online services creates better chances for cybercriminals to steal your information.  

It’s fairly easy these days to have dozens of online accounts – if your credentials for one of these are exposed, it is possible all of your data will be at risk.

password management tool generates all of the complex passwords for you, with the only one you need to remember being the master password.   

Acting as the encryption key to lock the others, your master password should be at least 12 characters, strong and complex.

See here for a list of generally recognised password management tools.

How to keep information safe