Potential users should be aware that anyone who requests a SharePoint site will have to undergo site owner training before it is allocated to them. This applies to people who are not only requesting a primary site, but also to people who have been provided subsites.
By agreeing to be a nominated site owner, you are also agreeing to be responsible for the content on the site and who is given permission to access it. If you have created another subsite, you are also responsible for that site’s contents and permissions.
This means that all subsites are the responsibility jointly of the person who created the subsite and added the owner, and the person who has become the nominated site owner for that site.
View the full policy here. Points to note include:
- Primary sites are the top level site of a department or team. These can only be requested from IMT once site owner training is completed and using the relevant online request form.
- Subsites can be generated at the discretion of the primary site owner. However, each and every subsite will still require a nominated site owner who has completed site owner training (if this is still the primary site owner, then training only needs to be completed once).
- SharePoint sites and subsites that do not have nominated site owners can be suspended by IMT until a legitimate nominated site owner is in place. Nominated site owners must be a permanent or one or more year’s fixed term contract member of staff with an LSE Active Directory account and email address.
- Requests for sites must be made by an individual member of staff and not a generic email address or shared mailbox.
- Nominated site owners must ensure the site is compliant with the LSE’s Conditions of use of IT Facilities at LSE and the Information Security Policy.
- Any suspected security breaches should be reported to the IT Service Desk.