Toolkit for leaders: delivering ways of working locally

Interested in how to implement blended working in your division, department, or centre? This toolkit offers you information on how to have conversations with your staff about taking this forward and explains how the process of enhancing your technology and office space works. 

Despite the initial Future Ways of Working programme ending in November 2022, we want to continue empowering leaders across our School to deliver versions of blended working for staff at a local level. The vision for this toolkit is to help you implement a positive, forward-thinking, and inclusive culture change as smoothly as possible.  

Reasons why you might be considering moving to new ways of working: 

  • You’ve outgrown your space
  • Your space is no longer suitable for working in a hybrid world  
  • You’re planning for the future  
  • You’re thinking about using PSS office space for other activities, like teaching space, academic offices or common areas. 

Financial support for your area

We understand that departments, divisions and centres may have different levels of funding and specific working needs. Here are some initial steps to take: 

  • Talk to your finance partner to scope out what might be possible 
  • If you can fund the space and technology changes yourself, continue following the steps below to get started with implementing blended working 
  • If you think you have business need to convert to blended working, then talk to the Space Planning team who will work with you to present a case to Estates Management Board. 

People

Understand your team’s working needs

Firstly, as a manager or a leader, it’s important to hold both group and individual meetings to discuss current and working methods.

By nature, blended working is flexible and offers different working styles to compliment different lifestyles, which change over time.

You could invite discussions with your team annually or bi-annually about their working style and team connectedness, to continually strike the right balance and facilitate a supportive working culture. You could invite discussions with your team about: 

  • The successes and lessons of how you’re working currently 
  • Presenting the department’s/division’s/centre’s objectives for the year and discuss how the team contributes to achieving them 
  • Refreshing team identity 
  • How to structure social connection into the working week as a team. 

In order to enable Blended Working, you might want to look at alternative working methods as well as equipment, such as setting a clear desk policy to ensure anyone can sit anywhere needed, or inspire this by removing some unneeded desks from the office (Estates may be able to help with this).

Case studies from departments and divisions

Read our case studies to learn how others outside the FWOW programme have delivered new ways of working, and get practical tips on making this work for your area:

Non-FWOW case studies:

Case studies from areas who were part of FWOW:

Preparing your staff for blended working

Our staff are clearly the most important aspect of blended working, which is why we are offering training to embed blended working for all staff and managers. This is essential to enhance your staff’s work effectiveness, and job satisfaction, as well as a create a productive work-life balance. 

We recommend actively encouraging your staff and managers to take the following online training at their own pace: 

Visit our training page for more opportunities to share with your staff, or contact Organisational Learning for a discussion about the change and how they can facilitate this with you. 

Technology

New equipment for your team

You will need to order new equipment for your staff and will need financing to do so, in order to make a list of what you will need and for whom.

To do this, you may wish to consider your financial requirements to provide additional resources such setting your team up with laptops, keyboards, monitors etc and other office equipment for working from home needs. 

Please contact the Space Planning Team (Estates.space.requests@lse.ac.uk) to discuss the furniture, room layout changes and technology which will be needed to enable Desk Booking and Meeting Room Booking in your area. 

Once you’re set up with new technology in your area, read our ultimate tech guide

Hybrid technology and best practice

When should we be using hybrid meeting rooms on campus? As we work in a blended way on and off campus, hybrid meetings help us to continue working in a collaborative way regardless of our location. More and more meeting rooms have been set up with specific technology to help you run them successfully. 

Good examples of meetings which suit a hybrid format include: 

  • All department/division meetings 
  • Training sessions 
  • Team days/away days 

To get hybrid meeting rooms set up in your area, please contact Adam Gale

Once set up, please read our page on Hybrid Meeting Etiquette and Setting up the technology for hybrid meetings.

Space

Fixed vs shared desks

An important part of blended working involves sharing workspaces allowing staff to come together for various working needs. To start the conversation about your space, contact Nancy Baltouna or a member of the space planning team. 

We have extensive FAQs on desk booking using Condeco, to get set up with desk booking please contact Dan Print

Key information on desks: 

  • Anyone with a need for a fixed desk for IT or disability reasons should have one 
  • Anyone who is in 4-5 days a week should have one  
  • Everyone else should be on shared desks Think about having standing desks and other ergonomic needs

Getting lockers

To prevent everyone having a pedestal which is tied to a specific desk, you can order lockers through Showcase (listed in OneFinance).  

Lockers are for personal possessions and any work items, to be cleared from shared desks at the end of the day. 

In order to remove unwanted pedestals, ask your staff to clear them out and arrange for Estates to remove them. 

Furniture to suit your work needs

First identify what you will need the space for. Do your teams hold regular catch up with colleagues/external guests? Do they often run workshops, or need quiet working spaces? Do they deal with confidential matters, or do they need more space for collaborative working? 

Useful Contacts

We want you to feel confident and supported whether using our workspaces on campus or working at home. We understand that inevitably, you may require further guidance, or just have a general query regarding blended working. Regardless of your need, we’re here to help. Take a look at our dedicated useful contacts page who can support you with your tech, work set up, and more.