Terms of reference are reviewed and updated on a regular basis.
1. Title of Committee: Promotions Committee
2. Status of Committee: Sub-Committee of the Appointments Committee
3. Responsibilities delegated to the Promotions Committee by Appointments Committee:
3.1 To monitor quality and to act as the decision-making body for individual proposals put forward under the annual promotion and review round for academic staff concerning Interim Reviews, Major Reviews (including award of Major Review Teaching Prizes) and Promotions as well as proposals put forward under the annual promotion round for research staff promotions to Assistant Professorial Research Fellow, Associate Professorial Research Fellow and Professorial Research Fellow, and to report annually to the Appointments Committee.
3.2. To consider any issues referred to the Committee by the Vice-Chair of Appointments Committee concerning the individual progress of pre-Major Review staff; where appropriate, to consider and implement measures to monitor and provide support towards meeting School expectations for a successful outcome at Interim/Major Review.
3.3. To have oversight of policy and procedures pertaining to the School’s arrangements for promotion and review of academic staff (including promotion and review criteria) and research staff; to review and report annually to the Appointments Committee on the operation of these arrangements and to make recommendations as appropriate on developments or changes to policy and procedures.
3.4. To have oversight of equality and diversity issues in relation to the annual promotion and review round; to receive reports on the profile of promotion and review candidates by gender and ethnicity with a view to looking at potential inequalities and ensuring that School procedures do not discriminate. To make recommendations to the Appointments Committee as appropriate on equality and diversity issues in respect of promotion and review procedures.
3.5. To consider and make recommendations to the Appointments Committee on policy issues relating to the recruitment and retention of academic staff.
3.6 To consider and make recommendations to the Appointments Committee on any issues referred by the Vice-Chair of Appointments Committee arising from the operation of the Career Development Review Scheme.
3.7 To consider and make recommendations on any other policy matters or issues which have a direct bearing on its work that may be referred to it by Pro-Director (Faculty Development), the Vice-Chair of Appointments Committee, the Appointments Committee, and other School committees/fora, or arising from the outcomes of the Staff Survey or the work of the Staff Consultative Council.
4. Arrangements for Promotions Committee to report to Appointments Committee on the exercise of its delegated authority:
4.1 The Promotions Committee shall report to Appointments Committee on its determinations and any significant policy or procedural issues – including recommendations on changes to policy and procedures - annually, in the Summer term.
4.2 The Committee shall report to other School committees/fora as appropriate regarding any relevant issues.
5. Frequency of Meetings
5.1 The Committee normally meets twice in the Michaelmas term, twice in the Lent term, and once in the Summer term. The annual schedule of Committee meetings is published in the School meetings calendar.
5.2 The Committee can convene exceptionally out of cycle – e.g. in relation to emergency proposals for promotion.
5.3 Decisions can be taken by the Committee by correspondence and email.
6. Chair
6.1 The Pro-Director (Faculty Development) chairs meetings of the Committee under delegated authority from the Director. In case he/she recuses himself/herself, the Pro-Director Teaching and Learning takes over as Chair. In case, he/she recuses himself/herself as well, the VCAC takes over as Chair.
7. Voting
7.1 All official members of the Promotions Committee are entitled to vote on a case. Members do not vote on cases from their own Department. The Chair does not normally vote but has the casting vote. The VCAC does not vote unless he/she chairs in lieu of the Chair in which case he/she has the casting vote.