Defining Your Role

This section of the toolkit looks at different contract types you may wish to consider when recruiting. It also provides guidance on writing job descriptions and person specifications, and advertising your vacancy at the School.


Contract Types

There are several different contract types you may wish to consider when recruiting to a vacancy at the School.

Permanent Contracts

Permanent contracts are used where the role is required for an indefinite duration. These can be on a full-time basis (35 hours) or part-time basis.

Fixed Term Contracts

Fixed-term contracts can be a useful way to get additional help for a fixed period or to make use of limited funding.  

Fixed-term posts should be advertised in the normal way.  According to fixed-term contract legislation, care should be taken to ensure that they are used in justifiable cases. The law states that there should be a clear and justifiable reason for using fixed-term contracts.  

 These are:

  • Covering staff absence, for example maternity leave 
  • To work on a specific project 
  • To provide a career development opportunity, for example when using the School’s graduate internship scheme or when appointing an LSE Fellow. 

In cases of temporary funding, the School took the decision to offer contracts that are ‘open-ended, subject to funding’.  This helps to make it clear to employees that the post would otherwise be permanent if the funding was in place to support it. 

If you would like to advertise for a fixed-term post, it is good practice to clarify the expected end date of the post and state why the post is fixed-term, for example, to cover maternity leave for 12 months.  This helps to manage applicants’ expectations and helps them decide if they would like to apply for the role or not.  

Another option to consider is advertising the role as a secondment.  A secondment can be a fantastic career development opportunity to internal staff, enabling them to undertake the role and then return to their existing role at the end of the contract.  Secondments can be used within departments, or across the School. 


Apprenticeships are structured development programmes, up to and above degree level, for employees who have a role that allows them the chance to gain and practice new knowledge, skills and behaviour. 

Apprenticeships can therefore be used to support selection of new or current employees, into permanent or fixed term posts (I.e. finding someone for a hard to fill role – or giving an employee the skills required for project work or a specific secondment).


Secondments give professional services staff the opportunity to broaden their skills and knowledge by undertaking a fixed-term role in a different team or area of the School. 

Further information on secondment opportunities can be found here

Casual Contracts

Casual contracts are used when employing an individual on a one-off basis for no more than 35 hours, over a period of no longer than one month. 

Further information on casual contracts can be found here.

Hourly paid

Typically, hourly-paid support staff are members of staff contracted by the school to carry out administrative or other types of professional services support work. 

Typically, hourly-paid support staff are members of staff contracted by the school to carry out administrative or other types of professional services support work. 

Further information on hourly paid contracts can be found here.


Job Descriptions and Person Specifications

Job descriptions and person specifications are an essential piece of the recruitment process. They are used to give candidates an idea of what the role involves and can help candidates decide whether they are interested in the role, and if they have relevant skills and experience to do it.

Writing Job Descriptions and Person Specifications

Professional Services Role Profiles

The following profiles cover professional services roles from Salary Bands 1 to 10.

They are not job descriptions, and rather they are intended to provide a representative, (though not exhaustive), description of the work activities typically required of a role at the given level. 

Download the Professional Services Role Profiles here.




All opportunities, whether they are advertised internally or externally, should aim to reach the maximum potential audience to attract candidates from most talented, diverse and engaging individuals. 

The School achieves this by investing in a number of advertising tools and strategies as well as demonstrating a broader commitment to the principles of equality and diversity. The guidance below give you an outline of what is available to help you find the best candidates. 

Advertising Guidance

This guide provides information on where you can advertise opportunities at the School, as well as information on what to include when writing your advert.

Download the Advertising Guidance here.

Advert Template 

The Advertising Template Guidance has been created to support you in writing and structuring your adverts.

You can also download the Advert Template here.