Book AV for your event
The AV Support Team will work with you to achieve your event goals whether that’s amplifying a single speaker, multiple speakers or streaming your event online via Zoom or MS Teams. A selection of AV equipment is available for short-term loans on the LSE campus only. As well as setting up and monitoring of equipment, we can help you identify what equipment you need and monitor all equipment e.g. sound levels, during your event.
Things to think about:
Weather: Outdoor events can be affected by rain or wind. We strongly recommend booking an indoor backup space just in case and we’ll help you plan for a quick changeover if needed.
Acoustics: Sound quality outdoors or in internal open spaces can’t be controlled like in a classroom or theatre, so it’s important to set expectations and carefully consider speaker placement in relation to the stage and audience.
Floor plan: It would help if you can provide a floor plan showing how your stage and audience will be arranged. We can then advise on any potential issues with power access or the setup.
Equipment: Please let us know the main goal of your event, e.g. clear audio for an in-person audience. We can suggest the best combination of equipment; sometimes fewer microphones would work better for your setup.
Example event
You’re organising an outdoor event in the LSE Plaza; you need to ensure everyone can clearly hear the speakers and you want to stream the event online.
We can provide:
- Power sockets in the LSE Plaza for AV equipment
- A podium for the speaker
- A portable PA system to ensure your audience can hear speeches
- Wired or wireless microphones (lapel or handheld) appropriate for the number of speakers and the size of the expected audience
- If it’s a larger event, a mini mixing desk for multiple microphones
- Large displays to show a presentation
- A camera to stream the event online
- A separate recording of the video and audio for later use A selection of AV equipment is available for short-term loans on the LSE campus only.
Out of hours support
The team can support your event out of hours, but please note this may incur a charge.
Equipment loans
We have a selection of equipment that we can loan on a short-term basis:
- Infra-red hard of hearing system
- Digital audio recorders
- Remote presentation devices (powerpoint clickers)
- Small portable PA systems (for voice reinforcement or music)
- Web Cams and USB microphones (for web conferencing)
- Flipcharts
- Laptop cables (HDMI, VGA, Audio cable)
- Mobile projectors and projection screens
- Large display screens (only available in certain areas on campus)
- Camera and tripod (only if can show you have training on how to operate)
- Laptops (only for presentation on campus)
How to book equipment and support
Please contact us via dts.teaching.support@lse.ac.uk as early as possible, preferably with at least one week's notice.
Please include the main goal of your event, the event location, date and desired floor plan.
We can discuss your requirements, advise on the best approach and arrange a site visit.
Our team will set up, provide support during, and pack up our equipment after the event.