You must provide a copy of the letter or notice inviting you to give a paper at the conference. Email notification is acceptable. This should confirm the location and date of the conference.
In Section 4 you must provide documentary evidence to support the following elements of your proposed expenditure:
- travel (eg an air/train ticket, receipt, e-ticket or itinerary)
- the conference registration fee.
Your supervisor must provide a supporting statement (approximately 200-300 words). This can be submitted with the application form in Section 5 or emailed directly to the Financial Support Office at email@example.com.
We recommend that applicants follow up with the Financial Support Office to confirm the supporting statement has been received, since applications will be kept pending without the statement. Your supervisor and Departmental Manager will be informed if an award is made.
Travel insurance is compulsory for all trips outside of the UK; applications submitted without evidence of this will be delayed. Travel insurance is provided by LSE, please find details here and the Notifcation to Travel Form here. This is provided by the Health and Safety Advice Team.
If there are no concerns arising from this information the Health and Safety Team will issue you with a travel insurance cover note.
If you wish to add 'holiday' or leisure days to your conference attendance, the School may not be able to provide you with insurance and you will need to make alternative arrangements with another external provider. Read more about adding leisure days to your conference attendance.
In the event of the conference being cancelled, or you being unable to travel for any reason, you must refund any unused award made to you immediately and claim on your travel insurance to refund the balance. Any monies successfully claimed must then be used to refund the award. In the event that some of the award cannot be refunded you should provide evidence to explain this.