Covid-19 FAQs

Advice for Research Students

I need a new ID card/I need to enrol, what shall I do?

 If you need to (i) complete enrolment or re-enrolment, (ii) collect an ID card, or (iii) require our office to complete a railcard application form (or similar), please submit a query using this link. If you need to come in to pick anything up, you’re free to do so during our opening hours.

If you’re collecting documents, please bring along your student ID card. If you’re collecting a student ID card, please bring along another form of photographic ID.

Information on what documents you need to bring along with you for enrolment/re-enrolment can be found here. Please ensure you have the correct documentation with you. Without it, we cannot complete your enrolment/re-enrolment.


I need a confirmation of status letter, what shall I do?

You can generate your own student status letters by using this link. For confirmation of funding status, please contact the Financial Support Office.

If you have submitted your thesis and are in the midst of the examination process, you will need to request a bespoke letter from us. To request a bespoke letter, please email, including the words ‘Bespoke letter request’ in the title.

I’m having problems accessing secure data for my research, what shall I do?

In the first instance please contact the, who can advise you on the most appropriate access route currently available and any additional steps you will need to take. Negotiations with data providers and the necessary approval checks may take some time, so please get in touch with us as early as possible so that we can assist you.

My research plans are being disrupted by the pandemic/ I need to apply for a COVID 19 extension, what shall I do?

 The School has implemented a financial support scheme for students registered on research degree programmes during the pandemic, whose was significantly disrupted by the pandemic. The operation of the scheme depends on numerous factors, explained in detail here.  Please read this document carefully to determine which version of the scheme you are eligible to apply for.

The next panel sits on the 29 March 2023, applications will need to be submitted by the 22 March 2023 to be reviewed at that meeting. Further dates to be confirmed shortly

What are the implications of the pandemic on my research activities?

International travel on School business has been severely affected by the pandemic. Information and guidance on travel for research purposes can be found here.

If you wish to start your fieldwork, please check with Health and Safety in the first instance to see if this is permitted. If it is, then please complete the fieldwork form. Fieldwork forms should be completed and submitted to the PhD Academy at least one month prior to the proposed start of the fieldwork period.

Can I undertake a period of study elsewhere?

 Please complete the study elsewhere form. Study elsewhere forms should be completed and submitted to the PhD Academy at least one month prior to the proposed start of the study elsewhere period.


What’s the guidance for Tier 4/Student Route visa holders?

 You can find the most up to date guidance from the School regarding visas here

Will I still need to submit a hard copy of my thesis? (PhD students only)

For the foreseeable future students only need to submit their thesis electronically. Please send your electronic thesis to

How can I contact the PhD Academy Team? 

The PhD Academy office has moved from face-to-face meetings to full online support. In order to ensure the quickest possible response, please use the service desk.

If you would like to speak to a member of the team, please state this in your enquiry and provide your contact details (e.g. Skype address, email, etc.) so that we can call you back.