In the late Autumn Term and late Winter Term we send you an email asking you to verify that we have your name stored correctly in the student records system and to check that we have entered you for the correct assessments. 

To help you check that you're entered for the correct assessments we include a table showing the assessments that have been set up in the Student Records System.  However, there are legitimate reasons why the table may not display some assessments that you are taking or it may show some assessments you were not expecting. This page is designed to help explain these situations and explain what to do if there is definitely and error. 

What if there is definitely an error with my assessment entries?

If, after reading the sections below, you believe the table is incorrect then please submit a query to the Student Services Centre (select Exams and other assessments then Assessment entry) and explain the issue. When we receive your query we will check your records to clarify, and update as necessary. Our email will include a deadline to get in touch, we ask you to meet this deadline so that we can ensure your records are correct before each of the main exam periods. 

What is shown in the table?

The table has a row for every course where you have assessments this year.

The left hand column shows the course code. The middle column shows the course title in bold, under this is a list of the assessments you are taking in that course along with its weighting.

The right hand column notes whether this is a reassessment or not.

• If the right hand column shows "Yes" it means that you're taking re-assessments in this course. This means that you are being assessed after having failed the course  or after having deferred the course previously. 
• If the right hand column shows "No" it means that you've been entered for assessments in this course for the first time. This means that you're taking the assessments either alongside or immediately after the teaching. 

Why are some assessments missing?

• The table will not show any assessments which have already been deferred out of the current academic year. For example if, by the time we send the email, you've sucessfully deferred an assessment to IRDAP or RDAP it will not show on the email. The email only shows assessments which you are taking during the academic year.
• If you've deferred all assessments within a course (i.e. there was only one exam and you've deferred it already or there were two essays and you've deferred them both) then just the course title will show with no assessments underneath. 
• The table does not show assessments that you're due to take during IRDAP only during the academic year itself. So, if you've taken a January exam and know that you need to resit it during IRDAP it won't show in this table. We send a seperate message to confirm IRDAP entries after July results have been published.
• For taught postgraduate students the email sent in Autumn Term will not always show RDAP2 assessments. So, even if you know you're going to take an assessment in RDAP2 (for example because you've deferred it out of RDAP1) it may not show yet. These assessments will appear when we resend the email in Winter Term.
• The table does not show assessments where the mark has already been submitted to the Student Services Centre and processed by the Student Records Team. So, if the teaching department has already marked your work and sent the marks for processing then that assessment will not appear. The system knows that you've completed this assessment.
• Any assessments with marks banked from previous years will not appear. The system knows you don't need to retake these assessments.

Why are some assessments that I've completed showing?

This is perfectly normal and happens because the email is snapshot in time. The assessment will be showing either because the mark has not yet been submitted to the Student Services Centre or has not yet been processed. You do not need to worry about this - the email shows assessments that you are due to take or have taken but have not yet been processed in the Student Records System. The system doesn't yet know that you've completed this assessment but you can be assured that marking and processing is happening.

Other assessments that you have completed may not show because the mark has been submitted and processed. In this instance the Student Records System knows that you've completed the assessment so it doesn't add it to the table. 

What if my name is incorrect?

If your name is incorrect, you must come to the Student Services Centre so that we can update it. You will need to come in person and show us your Passport, Deed Poll or Marriage Certificate for us to make changes to your name. Please check that the spelling and punctuation of your name are correct and be aware that this is how your name will appear on your certificate and transcript.