Planned maintenance

Fire safety

• Fire fighting appliances: fire extinguishers, blankets etc. - checked annually.
• Fire door checks – carried out monthly out of hours by in house team across campus. This is a legal requirement. These doors are to be kept closed at all times and not to be wedged or kept open. If staff notice a fault on the doors please report to Estates Helpdesk.
• Fire alarm/call points testing – this is carried out weekly across campus. This is a legal requirement. For information on fire marshals and fire assembly points please see Health and Safety. 
• Fire alarm test schedule (PDF)
• Dry risers – 'fire engine'
• Sprinkler systems - checked 6 monthly and quarterly.
• Smoke vents
• Fire circuits
• VESDA (Very Early Smoke Detection Alarm) System - for Comms rooms etc. checked twice a year.

Water treatment

• Cooling towers - monthly water samples are taken.
• 2 year risk assessments.
• Legionella sample quality.
• Hot and cold water temperature.
• Chlorination - annual chlorinations are carried out twice a year over the Christmas and Easter closure period.
• HSE inspections.
• Water treatment schedule (PDF)

Lifts

• 108 lifts.
• 3 contracts.
• 6 monthly insurance checks
• Yearly audit and monthly service
• Lift list for campus and halls (PDF)

Plant service

• Chillers
• Boilers
• Plant room checks - carried out weekly.
• Air handling units
• Air conditioning systems
• Deep cleaning of duct work
• Pressure vessels
• Insurance checks

Electrical

• Portable Appliance Testing (PAT) – 35,000 items. this is carried out across campus every 3 years (apart from Catering, Peacock Theatre and Maintenance workshop areas which is yearly).
• PAT Testing Policy to follow
• Emergency light tests - Conducted out of hours. If any lights are out, especially in the stairwells, please report them to the Estates Helpdesk.
• Electrical circuit tests.
• Repairs/small installations.
• Planned lamp changes - this is carried out every 2 years in the sports facility areas.
• Automatic doors - are serviced twice a year. If you notice a fault with a door please report it via the Service Request Form.
• Automatic windows - serviced annually.
• Old Theatre lighting boards 

BEMS

• Monitor.
• Control/change settings.
• Services.
• Repairs.
• Gas, electric and water meter readings - over 100 meters are read across the campus on a monthly basis by Estates staff.

Building General

• Drain surveys/CCTV and regular cleaning - annually.
• Water free urinals - serviced once a month.
• Small floor repairs.
• Decoration.
• Locker Maintenance.
• Door closers and floor springs.
• Clocks - changed twice a year in common areas. If your clock is not right please report this via the Estates Helpdesk, please do not change the clock yourself in these common areas.  Clock procedure (PDF)