Information for ESRC award holders

This information relates to all new and continuing ESRC award holders

For the full terms and conditions of your award and allowances, please download and keep a copy of the ESRC Postgraduate Funding Guide.

ESRC related payments are administered by Rose Harris in the Financial Support Office, in accordance with guidance issued to all higher education institutions who have ESRC sponsored students.

The Celebrating Impact Prize is our annual opportunity to recognise and reward ESRC funded researchers who have created and enabled outstanding impact from social science research. We celebrate research at all career stages whose actions have supported changes in practise, thinking or capacity that create a positive impact in our society, economy and in our lives, both here in the UK and internationally.

The Celebrating Impact Prize has now closed (as of 8 January 2019). We will communicate any LSE awardees when the results are announced.

Maintenance stipend

The maintenance stipend is intended to cover all normal living expenses.

ESRC stipends are paid in three instalments, based on the number of months in each term. This also applies to the Research Training Support Grant and any other Enhanced Stipend held.

Cheques will be available for collection from the Student Services Centre at the beginning of each term. More information on Maintenance payments.

If you have been given a fees only award, you will not be eligible for a maintenance stipend from the ESRC, but you will receive an equivalent award from LSE. 

Renewal of awards

Please make sure that your Annual Progress Report form is returned to the PhD Academy before the end of July to ensure that your renewal for the next session can be processed.

Difficult language training

If your research requires you to acquire or develop a working ability with a difficult language in order to carry out fieldwork or other parts of your research, you may be eligible for additional support.

To apply, please complete the form below and submit it to Rose Harris in the Financial Support Office. Further information can be found on Page 25 of the ESRC Postgraduate Funding Guide. 

Difficult Language Training Form 

Overseas fieldwork expenses

If you are on a full time programme, on the +3 element of your award, and intend to carry out fieldwork, you can apply for additional funding. You can only apply for this once during the period of your ESRC award. To apply, please complete the form below and submit it along with a copy of your original research proposal to Rose Harris in the Financial Support Office

You cannot apply if your ESRC award covers your fees only. 

Overseas Fieldwork Guidance and Application

Maintenance stipend payments whilst on fieldwork

The Financial Support Office and the PhD Academy must be informed of the period that you are away from the School due to your fieldwork.

If you are unable to collect your maintenance stipend cheques due to your fieldwork commitments alternative arranges can be made to allow you to still receive your stipend funds.

Please note that we are currently unable to do bank transfers; therefore all cheques should be collected from the Student Services Centre in the term for which they are issued. Cheques are valid for six months from the date of issue.

Option 1 - You can nominate a third party to collect your cheque

  • Please email the Financial Support Office (financial-support@lse.ac.uk) from your LSE account to give your permission for the cheque to be collected. You must include your LSE ID number and the full name of whoever you have nominated and copy them into the email.
  • The person collecting the cheque will need to take a copy email and their own ID to the general enquiries counter of the Student Services Centre and will be given your cheque.

Option 2 - The Financial Support Office can bank the cheque on your behalf

If you would like us to bank your cheque, please provide the following information by email to financial-support@lse.acuk

  • Your full name as used on your account
  • The name of your bank
  • Your sort code
  • Your bank account number
  • The dates that you will be on fieldwork so that we know how many cheques we will be responsible for banking

Once you have returned from your fieldwork please let the Financial Support Office know as soon as possible. 

Disabled Students' Allowance

If you suffer from a health condition which affects your ability to work at a normal pace throughout your research, please contact Rose Harris and the LSE Disability and Well-being Service as you may be eligible for additional funding.

Collaboration

The ESRC expects at least 30% of DTP students to be involved in collaboration during their programme. This can include internships, placements and longer term collaborations with public, private or third sector organisations in order to collect data or develop new skills and insights.

The ESRC is not prescriptive about the type of collaboration, but the general principles are that:

  • Co-funding can be involved but is not essential
  • The collaboration must be with a non-academic organisation in the public, private or civil society sector
  • Collaborations must include substantive knowledge exchange and not just one way engagement (eg data collection) 

Additional funding is available from the DTP to assist periods of collaboration - please contact Rose Harris for guidance on this.

Overseas institutional/university visits

This scheme is now run by the LSE DTP. This additional funding is intended to provide applicants with the opportunity to establish research networks, to disseminate early research findings, to participate in seminars and other academic activities directly related to their research, or to undertake specialist research training that is not available in the UK. In the application, students are required to enter detailed costs of their visit, eg flights, accommodation and general living expenses, along with justification of these costs. The DTP will be looking at contributing to these expenses.

Please apply for this funding at least two months before the proposed date of your visit. It is a condition that all successful applicants must submit an end-of-award report to Rose Harris within two weeks of the end of the visit.

To apply, please print out the Overseas Institutional/University Visits form, the guidance notes and application advice. It is important that your supervisor reads the notes before authorising the visit.

Once the form has been completed and you have the agreement of your supervisor, please submit the form to Rose Harris in the Financial Support Office.

This scheme is designed to help you to make the most of the global opportunities offered by LSE, to enrich your research opportunities and to deepen and develop the important relationships between LSE and these institutions.

Research Training Support Grant

During the +3 element of your award, you will be eligible for a combined Research Training Support Grant (RTSG) and UK Fieldwork Allowance. This also applies to part-time and fees only award holders.

If you want to apply for the RTSG, you should contact the Department Manager of your academic department.

More information on the Research Training Support Grant

Changing your supervisor

If you intend to change your supervisor, you should notify the PhD Academy in writing.

Internship Scheme (formerly known as Government Placements)

If you wish to take up a public body/government placement you will need to request prior approval from the ESRC. Please can you contact the PhD Academy and inform them of your intentions.

Interruptions/Leave of absence

Studentships are intended to be held on a continuous basis. Sometimes you may need to interrupt studies, for example as a result of persistent health problems for yourself or a dependant; or to take up a temporary, short term job opportunity which can be justified if it is highly relevant to your thesis or research training.

Interruption requests on the grounds of financial hardship will not be considered.

Suspensions can be approved provided that:

(i) the period of suspension does not exceed one calendar year in any one instance. Total periods of suspension must not exceed one calendar year during the lifetime of the award;

(ii) your supervisor has given their permission for you to suspend your studies. For CASE awards the collaborative partner must also indicate their approval of any requested suspension period;

(iii) your supervisor certifies that the suspension of studies will not delay the submission of the final thesis by more than the length of the suspension;

(iv) the request is made in advance: retrospective requests cannot be accepted.

What happens if you interrupt retrospectively?

Periods of suspension are usually added to the standard calculation of the thesis submission date and thus taken into account when the ESRC thesis submission rates are calculated. 

If an award is suspended for any reason, you must repay any monies overpaid to you, including maintenance grant, fieldwork contribution, etc., back to LSE. All debts that arise as a result of overpayments, for whatever reason, must be actively pursued by LSE.

Furthermore, you must refund any amount paid, which is more than the amount due for whatever reason, and to which they are no longer entitled by virtue of a change in status of your studentship.  This includes any payment for a period after a suspension whether by your own decision or that of LSE.

Requests for a suspension to your ESRC award should be made in writing and should also include a supporting letter from your supervisor. These requests should be sent to Rose Harris in the Financial Support Office and the PhD Academy.

Maternity leave

If you become pregnant during the period of your ESRC award, the ESRC will allow up to six months paid maternity leave without the level of your award being reduced. Further information can be found on Page 26 of the ESRC Postgradute Funding Guide

You will need to complete the form below and submit it to the Financial Support Office.

Maternity Leave Application

Mode of attendance

You should contact the PhD Academy regarding any changes to your mode of attendance such as interruptions to your study, changing between part time and full time study, and taking Leave of Absence.

Paternity leave

A total of 10 days paternity leave may be taken at any time during a partner's pregnancy or within three months following the birth. This period is regarded as additional leave of absence from studies and the award will not be extended. If the student needs to take any further time, this must be taken as a suspension to the award. Further information can be found on Page 27 of the ESRC Postgraduate Funding Guide.

If you wish to apply for additional paternity leave, the assessment will be done in conjunction with LSE Human Resources.

You need to contact the PhD Academy to confirm details about this. Please also inform Rose Harris in the Financial Support Office.

Transferring your research

If you wish to transfer your research to a different institution you will need to request prior approval from LSE via Rose Harris in the Financial Support Office.

Thesis submission dates

Students holding 1+3 awards should submit within five years of commencing the '1' (or four years from the commencement of the +3).  Students holding +3 awards must submit within four years of the commencement of their award.

Part-time students holding +3 awards must submit within seven years. Students holding part-time 1+3 studentships will be required to submit within nine years.

As such, students who have a fixed period at full-time - whatever the length - retain their seven or nine year submission date, depending on the status of the award.

All students should however aim to submit by the end of their funded period. 

Funding your writing up period

You are expected to submit your thesis by the submission deadline set out at the start of your award (usually one year after your funding period has ended). If you have not completed your thesis within the funded period of your studentship, you can apply to LSE's Final Year PhD Fund for additional support. Your supervisor will need to confirm your planned timetable through to submission - the Financial Support Office will contact them to ask for this information. Awards are made throughout the academic session. 

Extending your submission deadline

If you wish to extend your submission deadline you will need to request prior approval from LSE via the PhD Academy and the ESRC via Rose Harris, two to three months before the submission deadline date. The ESRC will not accept direct representations - you must apply via the School. The final decision will be made by the ESRC.

Finisher/Exit Questionnaire

Please note that all ESRC funded students need to submit the 'finisher/exit questionnaire' upon completion. If you fail to complete this questionnaire, any further applications for funding from the ESRC will not be accepted. A reminder will normally be sent from the Research Degrees Unit with your Annual Progress Report. The original questionnaire should be returned to the ESRC; a copy of the questionnaire should be returned to Rose Harris.

Finisher/Exit Questionnaire (Word)