Extension Policy

The extension policy allows you to request more time for a summative assessment if you experience exceptional circumstances

You are required to sit all assessments in the academic year in which you received tuition. 

However you might, under certain circumstances, be granted an extension for one or more assessments.

Under what circumstances can I request an extension?

We have a “fit to sit” policy that applies to all students. If you submit an assessment, or sit an exam, we consider you to have declared yourself well enough to do so.

However, you may experience circumstances which are sudden, unforeseen, outside of your control and proximate to an assessment. They may have a significant impact on your academic performance in an exam or other form of summative assessment. 

If your assessment has not yet taken place, you should first seek an Extension Request. This may be appropriate for a summative essay, project or dissertation.

If you require more time to submit the work than an extension would normally allow, or the assessment in question has a static deadline e.g. an exam or take home assessment, you may apply for a deferral.

You can read the full extension request policy at:

What is an extension?

An approved extension allows you more time to submit a summative assessment without any late penalties being applied.

Please note that:

  • A late submission of assessment is not a right and permission will only be given in exceptional and unforeseen circumstances that occur before the period of assessment. Extensions are not to be granted after the deadline.
  • You are responsible for submitting a request. Academic Mentors or another member of staff may support you in completing the Extension request form, and may refer you to other support services such as the Disability and Wellbeing Service.
  • Extensions are only for coursework and some other forms of non-examination assessment. If you cannot sit an examination you must apply for a deferral.
  • The length of any extension granted is at the discretion of the Sub-Board Chair and will take into account the circumstances and work required. This will normally be a maximum of 10 working days beyond the original deadline. In exceptional circumstances it may be possible to obtain a longer extension but this shall normally not exceed four weeks unless there is an exceptional reason for doing so.
  • For all extension requests, suitable evidence must be provided in line with the Standards of Evidence table
  • You may request an extension for any non-exam based component of assessment, and must list on the Extension Request Form each component of assessment you require an extension for.
  • If you require an extension for less than all components of assessment for a course, you will be expected to attempt and complete all other components in accordance with published deadlines.
  • Where you have a disability or long-term condition and need regular extensions to coursework deadlines this should be explicitly stated in your Inclusion Plan (IP). You should discuss scheduling of your assessment submissions with your Academic Mentor.  If extensions are not explicitly included in your IP, you will need to complete an Extension Request Form in accordance with this policy. Equally, you may require an extension for reasons not linked to your disability or as a result of a flare up of your condition, in which case evidence will be required.
  • The earliest you can request an extension is seven days before the assessment deadline. It is not possible to request an extension once the deadline has passed.

How can I request an extension?

1) Complete an Extension Request Form.

All extension requests need to include:
a) a clear statement detailing what has happened
b) information about how this has affected your ability to submit the assessment by the deadline;
c) the number of additional days you require to complete the assessment.
d) a copy of the partially completed assessment where applicable.

You will also need to attach any supporting evidence in line with the Standards of Evidence table.

2) Discuss your request with the relevant Programme Administrator or Programme Manager.

Normally, an extension request would need to be approved by the Sub-Board Chair responsible for the course in which the assessment takes place. However, some Departments may nominate the Course Convenor or other appropriate individual to approve these requests. The Programme Administrator/Manager can either pass the form on for approval or let you know who you should pass the form to. 

The following link lists each Sub-Board Chair by Department. Please note some Chairs would like all correspondence to be submitted via their secretary; where this is the case this will be clearly stated.

What if I have an Inclusion Plan?

If you have a disability or long-term health condition and might need regular extensions to coursework deadlines, this should be stated in your Inclusion Plan (IP).

Where an adjustment has been made in your IP to allow for the possibility of extensions:

  • You should discuss scheduling your assessment submissions with your Department well in advance of your assessment deadlines.
  • You may not need to submit an extension request form or evidence; this will depend of your Department or unless your need for an extension is for reasons unrelated to your IP.

 If allowing for extensions is not explicitly included in your IP, you will need to complete an Extension Request Form with evidence and follow the steps in the “How can I request an extension” section above. 

What happens if I need further time beyond the agreed extension?

It might be possible to extend the length of an extension once it has been agreed.

If you feel you need more time, you should contact the Sub-Board Chair as soon as possible with your reasons. If the Chair is not prepared to allow you more time to complete the assessment, then you must follow the deferral process.

What happens if my extension request is rejected?

Where you are not granted an extension you will be expected to submit the work by the original deadline. If you fail to submit the work you will receive a Zero Absent mark in this work.

If the assessment deadline has not yet taken place:

You may try to obtain further evidence and resubmit the request if the assessment deadline has not yet taken place.

If the assessment deadline has taken place and you do not submit the work:

You may try to obtain further evidence to submit with an Exceptional Circumstances (ECs) form within the normal ECs deadline.

The Exam Board will then consider whether there are grounds to discount the absent mark.

What happens if I submit my work late?

If you fail to submit an assessment by either the original published deadline or the agreed extended deadline the following late penalties shall be applied:

  • Five marks out of 100 will be deducted for coursework submitted within 24-hours of the deadline 
  • Afurther five marks will be deducted for each subsequent 24-hour period (working days only) until the coursework is submitted.

Different regulations apply to coursework submission for LSE100.

If you feel you submitted late because of unexpected circumstances beyond your control you must follow the Exceptional Circumstances Procedure.

What if I was provided an extension but still feel my work was impacted by circumstances beyond my control?

If your submission deadline has not yet passed and you feel your work will still be impacted by your exceptional circumstances even with an agreed extension you should follow the deferral procedure.

If, having submitted an assessment, you feel that there have been exceptional circumstances arising from unforeseen, serious and acute problems or events which you feel may have impacted on your performance despite the extended deadline, you should follow the Exceptional Circumstances Procedure. 

Can I still request an extension for an assessment that's due during the the In-year Resit and Deferral Period (August 2020)?

If you are due to submit assessment(s) during the the In-year Resit and Deferral Period (August 2020) it is not possible to extend any submission deadlines beyond the last day of this period.

If you feel you will be unable to submit within this timeframe you should follow the deferral procedure.


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