Planning and booking events

Room bookings

LSE Students’ Union Societies and Clubs can apply for room booking privileges to book LSE rooms for their events. Once the Society/Club is fully registered with the Students' Union up to three individual committee officers can complete the School Room Bookings Training Module to gain room booking privileges.

Nominated officers can request study rooms and teaching rooms seating up to 36 for LSE only events via the  Resource Booker app with two days' notice.  Bookings for larger rooms and events with external/non-LSE speakers or external/non-LSE attendees can be requested with ten working days’ notice and an events form needs to be submitted to the Students' Union for the booking to be confirmed. If you need a room booking for your society AGM this can be requested through the Room Bookings website. Small meetings can be booked into 32 Lincoln's Inn Fields study rooms with two days’ notice.

Except for the Music Practice Rooms which are only bookable by Music Society members, individual LSE students cannot make room bookings. If you want to make room bookings for an academic purpose you will need to approach a member of staff in your department and ask if they can make a booking on your behalf.

Events in SAW

The Students’ Union is responsible for room bookings in the Saw Swee Hock Student Centre. The basement social space ‘The Venue’ holds up to 820 people; The Three Tuns pub can welcome 250 people, the first floor Denning Learning Café has seating for 150 and the 6th floor Weston Café can accommodate 30. The spaces can be booked for events by students, societies, LSE staff and external hirers.  For all event enquiries in SAW please contact m.warmling@lse.ac.uk 

Spaces in SAW can also be booked by students/societies for practices and rehearsals.  Visit lsesu.com/bookable-spaces/ for more information.

Public events

LSE students and staff are encouraged and welcome to attend the many public events that the School organises each academic year featuring high profile speakers from across the world. The events programme attracts thousands of people to LSE every term with details available from lse.ac.uk/events – do take some time to check out what is coming up so you don’t miss out! Most of our events are now available for download as podcasts and videos at lse.ac.uk/podcasts, attracting audiences from across the world. As well as public events the School has free weekly lunchtime concerts in the relaxing surroundings of the Shaw Library and a series of exhibitions in the Atrium Gallery, more details of these can be found at lse.ac.uk/arts. Watch out also for the LSE Festival, which takes place in the Lent Term, information about previous festivals and next years will be available from lse.ac.uk/festival

Poster policy

There are notice boards in the main entrances of most campus buildings and departments/research centres. Use of these notice boards should be sanctioned by the relevant Students’ Union societies/academic department/research centre and posters must be securely fastened to boards to prevent fire spread. We are trying to prevent fly posting to keep the campus tidy and therefore will remove posters not displayed in approved areas. With agreement of the Director of Facilities Management (a.blair1@lse.ac.uk) exemption can be given in the case of way-finding posters for School events eg, LSE Open Day, visit days etc. All posters should include the LSE logo and a box stating the duration of display for the poster – max one month. Those failing to meet these requirements will be removed.

Room cleaning and servicing

The cleaning takes place weekdays as per the building schedule. Buildings with teaching facilities have janitorial provision between 9:00am - 10:00pm, and administrative buildings 9:00am - 5:00pm.

If you see a spillage or any potential slip hazard please report it to Estates Helpdesk.

We politely ask you to be considerate to your fellow students and avoid the consumption of food and drink in the lecture theatres.

Weekend cleaning and janitorial servicing

The Library and SAW are cleaned routinely and serviced at the weekends.

All other cleaning and janitorial staff provided at the weekend are to service pre-booked rooms.  Please contact Estates.FM@lse.ac.uk if the following applies to your event:

  • Over 50 guests are anticipated.
  • Event set up is required before 9am
  • Room booking made after Thursday via the room booking system. 

This will ensure the correct staffing levels are available on the day.

Off campus events

Are you arranging an event for LSE students or your society? Why not consider hosting it at the LSE Sportsground at Berrylands?  It is only a 22 minute train journey from Waterloo. Set in 23 acres of countryside, the pavilion boasts a dining hall, and kitchen with balcony and veranda.  Perfect for team building and fund raising events with a sporting theme (external catering can be arranged).
For more information and to discuss your requirements:

Visit: Sportsground webpages
Tel: 020 8942 1229
Email: sportsground@lse.ac.uk